Time Reporting

UT System official business hours are 8 a.m. to 5 p.m., Monday through Friday. Managers may approve adjusted work schedules as needed for business purposes and/or to provide flexible work schedules if there is sufficient staffing to conduct business during official operating hours. Though you may be occasionally required or permitted to work through a meal break, your regular work schedule must include a 30-minute break.

ALL EMPLOYEES

• Timesheets must be submitted and approved on a weekly basis and within 90-days of the timesheet date.
  • Access the timesheet in PeopleSoft.
• Hours worked must be reported in quarter hour increments.
  • Ex: 8 a.m. to 5:15 p.m. = 8.25 hours with one-hour lunch
• Contact your Department Timekeeper with time reporting questions.
• Note the Payroll Schedule and Holiday Schedule.
• Review the policies and procedures below:
  • Time Reporting Guidelines
  • HOP 3.4.3 Time and Attendance
  • HOP 3.3.1 Leave Policy
  • Administrative Leave for Outstanding Performance
  • Inclement Weather Closures

HOURLY EMPLOYEES

Hourly employees are paid twice a month for time worked the 1^st - 15^th and the 16^th - 31^st. Your timesheets must be submitted and approved in accordance with the Payroll Schedule for timely payment.

Training Resources

• Read: Time Reporting Manual for Hourly Employees
• Watch: How to Enter Time for Hourly Employees

SALARIED EMPLOYEES

Salaried employees are paid once a month. Planned absences must be requested in advance. Check with your manager for their preferred method of submitting leave requests (e.g., email or Leave Request form). Be sure to record absences on your timesheet using the appropriate leave type.

Training Resources

• Read: Time Reporting Manual for Salaried Employees
• Watch: How to Enter Time for Salaried Employees
• Watch: How to Correct a Timesheet (including cancel an absence)
• Watch: How to View Leave Balances
• Watch: How to View Compensatory Time Expiration

MANAGERS

Please ensure timesheets are submitted and approved within 90-days of the timesheet date. If you have a planned extended absence, delegate your timesheet approvals. Delegation is a two-step process that starts with you initiating the request. The process ends with your delegate accepting the request. Refer to the videos below:

• Step 1: Manager Initiates Delegation Request
  • Read: Manager Instructions
  • Watch: How to Delegate Approval Authority
• Step 2: Delegate Accepts Delegation Request
  • Read: Delegate Instructions
  • Watch: How to Accept a Delegation Request

Additional information for managers is available at Manager Resources > Time Reporting & Leave.

Training Resources

• Read: Time Approval User Manual for Managers
• Watch: How to Approve Timesheets, Job Postings & eForms
• Watch: How to View My Team’s Leave Balances
• Watch: How to View My Team’s Time & Attendance Report

TIMEKEEPERS

Visit Timekeeper Resources